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One Falmouth Committee
One Falmouth was created as a subcommittee by the Town Council in the spring of 2009. The subcommittee’s charge is to expand the collaboration between municipal and school departments while identifying areas for greater efficiency and improved business transactions. After six meetings, the group has identified three major areas of opportunity: Information technology (IT) infrastructure, Human Resources/Finance/ Administration consolidation, and Buildings/Parks/Grounds Maintenance. The group members include Will Armitage, Beth Franklin, Analiese Larson, Teresa Pierce and staff from the town and schools.
2009 Accomplishments
- Developed an updated version of the October 27, 2006, memo on joint municipal and school operations
- Developed a committee timeline of inventory, analysis and recommendations
- Developed a memo to explain how the new elementary school construction project will offer best opportunity to transition to a joint effort to manage buildings/parks/grounds maintenance
- Visited Cape Elizabeth on October 6, 2009, for an in-depth discussion with the town manager, business manager and superintendent to discuss the successful implementation of a “One Cape” concept
- Successfully completed an in-house analysis of town and school human resource, finance, administration and areas of collaboration and savings
- Developed a Request for Proposal (RFP) for IT network inventory and strategic consolidation plan. Nine proposals were received and the bid was awarded to CBE Technologies in South Portland.
- Completed a Medical Plan Comparison Table outlining town hall and school department available health plans benefits and premiums
- Agreed that Community Programs could manage the middle school and high school athletics and extra curricular registration process. This process would include program registration and fee collections beginning in fall 2010 when the school department implements a pay–to-participate system.
2010 Goals
- Buildings/grounds maintenance report on meetings and collaboration opportunities available now and in 2012 with new elementary school opening
- Review purchasing opportunities both in-house and regionally: copiers/printers, paper, fuel, electricity
- Review maintenance contracts: elevators, alarms, pest control
- Conduct position evaluation prior to a Town or School job posting in the areas of back office functions, custodial, grounds maintenance and parks maintenance.
- Develop a school capital improvement plan that has a format similar to the town’s capital improvement plan, such plans will then offer greater long range planning and collaboration between the town and school departments.
Budget Request
CBE Technologies- IT network inventory and strategic plan: $17,000.
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